Use this self-help guide to understand your facility role and how to perform role responsibillities as well as understand what others can do in their role.
RRC Facility Lead (RRC-FL)
Understanding my Role
Space & Access Roles Request Form
This form is only to be completed by a RRC Facility Lead in order to appoint personnel with appropriate judgment and responsibility to a U-Space or Department Facility Role.
TRAINING
My Access to Systems
When you are assigned the RRC-FL role you will receive access to the MyU Manage Bldg Tab within 24 hours. The Manage Bldg Tab contains important links and information to assist you in your role.
The Facility Roles Program clarifies lines of authority and responsibilities regarding facilities access, communication and coordination among all Twin Cities campus academic and administrative units. It further provides streamlined communications between University Services functions and employees in these roles. The program is managed by the Chief of Staff in Facilities Management and supported by the University Services Finance & Strategy PMO Office. The Facility Roles application can be used to find who is assigned to facility roles in each building on campus, either through reports or on a building map.
As the Facility Lead for your unit, you have access in U-Space called Approving Department Space Changes (aka the former the Approving Space Coordinator role). An Access Request Form (ARF) is needed for this access. Click on the Getting Access to U-Space link for instructions on how to complete an ARF. After your ARF is submitted and processed, a U-Space team member will send you an email to schedule training. U-Space training is available to view at any time on their website. See the U-Space User Guides & Training link.
How To's:
Training:
U Space User Guides & Training
I want to...
The Project Request (PR) form is available on the Manage Bldg Tab in the Key Links Pagelet. Use this form to request a Project Number. If you have questions on how to complete this form, online Help is available within the form.
(This link will take you directly to the MyU Manage Bldg Tab)
You can login to U-Space from the MyU Manage Bldg Tab Department Facility Rep Pagelet. Contact spacemgmt@umn.edu with any questions on using U-Space.
(This link will take you directly to the MyU Manage Bldg Tab)
Department Facility Rep (DFR)
Understanding my Role
My Access to Systems
When you get assigned the DFR role you will get access to the MyU Manage Bldg Tab within 4-8 hours. The Manage Bldg Tab contains important links and information to assist you in your role.
If you are assigned the DSC responsibilities in one of the DFR roles, you have access to Editing Department Space Changes (aka the Dept. Space Coordinator role). The other DFR can only have view only rights. DFR Alternates have View Only access to USpace. An OIT Access Request Form (ARF) is needed for both types of access. Click on the Getting Access to U-Space link for instructions on how to complete an ARF. After your ARF is submitted and processed, a U-Space team member will send an email to the DFR to schedule training and the other DFR will receive information for online View Only training. U-Space training is available to view at any time on the Office of Space Management website. See the U-Space User Guides & Training link.
HOW-TOS
TRAINING
If you have never requested keys before or if you are new to this role, send an email to fmcc@umn.edu with the Subject Line: Facility Management Self Service Access. You will then be added as a key requester in COMPASS.
In order to view your key requests you will need to create a login record by clicking on the link below. Nothing more needs to be done after clicking on this link. The System Administrator will then assign your permission and send you an email when this complete.
I want to...
The U Card Restricted Access Request Form is located on the MyU Manage Bldg Tab in the Department Facility Rep Pagelet. As a requester, you must be the DFR for the Dept ID that is assigned to the space in U Space. If your department is newly added, space must be assigned to your Dept ID BEFORE your request can be processed. Refer to the "Be authorized to request access for space in a new DEPT ID" section of this Self-Help Guide.
This link will take you directly to the MyU Manage Bldg Tab
The Key Request Form is located on the MyU Manage Bldg Tab in the Department Facility Rep Pagelet. It is important that you familiarize yourself with the Key Administration procedure by taking the short "The DFR Role in Managing Keys" training.
This link will take you directly to the MyU Manage Bldg Tab
You have the ability to manage your key requests through the Key Request Dashboard. This is available on the MyU Manage Bldg Tab.
The Project Request (PR) form is available on the MyU Manage Bldg Tab in the Key Links Pagelet. Use this form to request a Project Number. If you have questions on how to complete this form, online Help is available within the form.
This link will take you directly to the MyU Manage Bldg Tab
You can login to U-Space from the MyU Manage Bldg Tab Department Facility Rep Pagelet. Contact spacemgmt@umn.edu with any questions on using U-Space.
This link will take you directly to the MyU Manage Bldg Tab
You can login to U-Space from the MyU Manage Bldg Tab Department Facility Rep Pagelet. Contact spacemgmt@umn.edu with any questions on using U-Space.
This link will take you directly to the MyU Manage Bldg Tab
If your DEPT ID is newly added, you must assign the DEPT ID to a room in U-Space before you can request a key or card access for that space. Per your U Space training, log-in to U Space and assign that space to the DEPT ID. Refer to the "Getting Access to Systems" section of this Self-Help Guide if you don't have U Space access. Notify your RRC-FL to go into U Space and authorize any changes you made. There will be a short delay before your name appears as an authorized requester for keys or card access.
Primary Building Contact (PBC)
Understanding my Role
My Access to Systems
When you get assigned the PBC role you will get access to the MyU Manage Bldg Tab within 4-8 hours. The Manage Bldg Tab contains important links and information to assist you in your role.
I want to...
The Project Request (PR) form is available on the MyU Manage Bldg Tab in the Key Links Pagelet. Use this form to request a Project Number. If you have questions on how to complete this form, online Help is available within the form.
This link will take you directly to the MyU Manage Bldg Tab
The Facility Roles application can be used to find who is assigned to facility roles in each building on campus, either through reports or on a building map.
There are links to change both Public and University Hours for a building on the Primary Building Contact Pagelet. Any request for changes to Public or University Hours will need to be reviewed and approved. If you are not sure what the difference is between Public or University Hours, take the "Understanding Building Hours" short training course.
This link will take you directly to the MyU Manage Bldg Tab
TRAINING