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Facilities Management (FM) Sunrise Support

The following outlines FM’s services provided and guidance in support of the University of Minnesota Sunrise Plan.

Building Signage

FM is responsible for posting COVID-19 messaging in public areas of buildings including exterior doors, entrances, lobbies, restrooms, entrances, and lobbies. The following messaging has or is being posted:

Stop the Spread of COVID-19 "do my part" messaging is currently being printed and posted by FM staff in building entrances and elevator lobbies
Physical distancing floor decals are available by contacting Signs & Graphics signshop@umn.edu / (612) 625-9317
CDC poster on how to prevent the spread of germs posted in lobbies and public areas 
MDH poster on proper hand washing techniques posted in every restroom 
Building access and deliveries notice posted at building entrances

Further directional/restrictive signage is allowed within college/departmental specific spaces (offices, kitchens, labs) that are the non-public areas listed above. Go to Stop the Spread of COVID-19 to download posters for "do my part," handwashing, masks, study areas and breakrooms.

Hand Sanitizers

Each building entry lobby area will have a wall mount or free standing hand sanitizer dispenser installed and refilled regularly. Requests for supplemental dispensers in other public spaces go through the FM Call Center fmcc@umn.edu / (612) 624-2900

Building Traffic Guidelines

Stay to the right in public traffic areas including building entrances, hallways, corridors, stairwells, lobbies and tunnels. Hallways and stairwells may not be restricted to one-way traffic due to building egress requirements.

    • Restrooms: observe physical distancing particularly at restroom entrances and at close quarters
      • Do not post individual/departmental signs restricting usage for public restrooms as single occupancy (this does not apply to departmental restrooms)
      • Receptacles will be placed closer to restroom entrances wherever possible
    • Elevators: stairwell usage is encouraged to avoid congestion
      • Adjust occupancy per trip to maintain safe physical distancing. "Stop the Spread of COVID-19" elevator capacity signage is being posted by FM staff. Guidance to determine acceptable loading levels was provided by the National Elevator Industry, Inc. (NEII).
      • Do not post individual/departmental signs restricting usage
    • Escalators: adjust spacing to maintain safe physical distancing

Housekeeping

Regular housekeeping practices are being enhanced by FM, including routine cleaning and sanitizing of work surfaces, equipment, tools, and machinery, and areas in the work environment, including restrooms, break rooms, lunchrooms, and meeting rooms. Frequent cleaning and sanitizing is being conducted in high-touch areas, such as controls, door handles, elevator panels, railings, etc. View the FM Enhanced Cleaning and Expectations message.

      • All custodial staff and their supervisors have been provided refresher training on proper cleaning techniques, as well as background information on COVID-19. Click here to review the custodial training guidance and product use document.
      • All cleaning products meet U.S. Environmental Protection Agency (EPA) requirements.
      • FM teams clean spaces such as building lobbies, restrooms, drinking fountains, door push bars, door handles, handrails, stair railings and elevator buttons at least once daily, and more frequently if deemed necessary.
      • For shared departmental equipment, such as phones, keyboards, and copiers, individual users will be responsible to clean these surfaces prior to individual use. Units can order the necessary cleaning supplies from U Market.
      • Departmentally owned spaces such as labs will continue to be primarily serviced by the lab occupants, as they had been doing prior to the COVID-19 outbreak. MDH guidelines should inform cleaning frequencies.
      • FM Maroon Standards continue for cleaning: clinics daily, research labs 3x/week, offices weekly.
      • In partnership with other University departments, FM is planning for the resumption of operations including classrooms, study areas, and teaching and computer labs.

For areas with confirmed or reported COVID-19 cases, see University Health & Safety - Cleaning Work Areas Occupied by a COVID-19 Case.

Please visit U Market to order available PPE and supplies for departmental use.

Workspace Modifications

Office Environments - Visit CPM Guidelines - Physical Distancing Office Environments for guidelines to help groups plan for return to work in office environments around campus, includes work environment examples. Requests for modifications may be placed through the FM Call Center fmcc@umn.edu/ (612) 624-2900. Departments are responsible for the cost.

Partitions - Visit UHS Partition Guidance to learn about using partitions and barriers in University spaces to limit the spread of COVID-19. There are various options customizable to meet a variety of spaces and needs. Use the Partition Decision Checklist to determine if a partition is the best solution. Partitions may be ordered through the FM Call Center fmcc@umn.edu / (612) 624-2900. Departments are responsible for the cost.

Classrooms - Click here for explanations and guidelines from the Office of Classroom Management (OCM) on physical distancing modeling and recommendations for classrooms.

HVAC

The Centers for Disease Control (CDC) and the American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE) have issued guidance for operating HVAC systems while pandemic conditions exist. A special work group reviewed this guidance and developed a list of strategies that can reduce the potential for airborne transmission of SARS-COV-2 in University facilities.  

HVAC Specific Recommendations:

      • Operate ventilation systems continuously
      • Provide no less than design minimum ventilation
      • Disable demand control ventilation
      • Increase the outdoor ventilation beyond the design minimum as much as possible
      • Open windows in naturally ventilated rooms when used for group activities

These recommendations will be implemented as applicable across the Twin Cities campus by FM.

The work group’s efforts were focused on instructional spaces, open office spaces, housing, dining, libraries and other indoor spaces used by large groups for extended periods. Additional space types including housing (sleeping rooms), conference rooms, corridors, toilet spaces, and private office spaces are not considered large group settings and are excluded from the scope. It is expected that ventilation systems serving these space types will continue to operate normally. CDC guidelines should be followed in non-large group settings including physical distancing, face coverings, and enhanced sanitation practices (where appropriate).  

Laboratory and clinical spaces were not a focus of the work group’s scope due to the different code requirements for those spaces which exceed the CDC and ASHRAE guidance related to COVID-19 risk. It is expected that laboratory managers will develop plans for maintaining physical distancing and issue guidance to lab personnel regarding the use of face covering. Clinic spaces are governed by health care codes that directly address infectious disease and hazardous aerosol control. Clinic managers should follow current codes and best practices for airborne infectious disease management.

Click here to read the complete HVAC working group report.

Potable Water

FM staff is flushing building water fixtures (sink faucets, showers, drinking fountains and bottle fillers) ensuring they are within published standards. Departments are recommended to flush ice and coffee makers to ensure a fresh water supply.

FM Staff Behavior and Everyone’s Personal Responsibility

FM staff practices physical distancing and follows recommended behavioral guidelines. They carry masks and are expected to wear them at all times when in buildings unless they are alone in their cube, office or shop. We all play a part in keeping each other safe. For more general Information on how to protect yourself, others, our University environment, and all other environments, visit the following:

University Health & Safety - COVID-19 Workplace Safety Training and Resources
CDC - How to Protect Yourself & Others
MDH - Protect Yourself & Others: COVID-19

Submit questions, comments, feedback related to FM services and guidance provided on this webpage.