Bill Paulus photo

TRIRIGA kickoff week, USEP and more!

Dear FM,

We have adjusted our lives and the way we approach our work to accommodate staying safe and stopping the spread of COVID-19. In the midst of this global pandemic, it’s no small feat to maintain the campus and continue with our regular work. To top that off, a couple of major projects have also been added to our plates - rolling out and adjusting to Kronos and kicking off our new enterprise asset management system, TRIRIGA. We have a lot going on! Thank you for your continued diligence and timely responses to these activities. Communication in all forms during this time is absolutely critical. Please continue to read your email and communicate with each other and your supervisors.

Today’s message includes information about the TRIRIGA kickoff, details on the University Services Enrichment Program, COVID-19 reminders, as well as a handful of other reminders.  

But before I get to all that, I would like to call out a thank you to Jalale, Phil and everyone else who is helping to prepare our campus for the fall semester for returning students, faculty and staff.

Jalale Nemara posting a COVID-19 capacity sign in an elevator

Phil Eddleston posting Stop the Spread of COVID-19 “do my part” messaging

EAM TRIRIGA Kickoff this week!
The EAM team is hosting the kickoff sessions to talk about our role in enterprise asset management, launch training sessions and give users insight into the transition to TRIRIGA. All TRIRIGA users are expected to attend one of the kickoff sessions. Our administrators and supervisors have worked hard to provide kickoff viewing spaces for users who are currently working on campus.

Why are we switching software? Compass was coming to the end of its supported life, and we were ready for a modern enterprise system allowing for better asset management with functionality that allows for university services groups to share information over the life of our assets. Some of you may remember in 1999 when we transitioned from MAPs to Compass which served us well for 20+ years. That’s a good long run for any software system! Currently, the EAM team and many of our FM staff are working on the final steps to manage backlogs down, close old work orders and projects and prepare data for the move to TRIRIGA.

Prepare to let Compass go!

Welcome TRIRIGA!

It’s been a while since we’ve gone through a transition like this. We have new software to learn and new business processes to get familiar with; it will require our flexibility and diligence to make sure you and your teams get the training you need. In the kickoff we’ll learn more about the tool and the training that’s coming. Go to eam.umn.edu to learn even more. 

University Services Enrichment Program (USEP) recent graduates
This past spring, two Building & Grounds employees graduated from the 2-year Heating, Ventilation & Air Conditioning (HVAC) degree program:

  • Amanuel Gemechu, B&G worker, East Bank, received from Century College, and

  • Zerihun Odda, Sr. B&G worker, East Bank, received from Minneapolis Community & Technical College (MCTC).

Both are now qualified as candidates to interview for future Mechanic 1 opportunities within FM. Join me in congratulating both of these individuals on their hard work and accomplishment! USEP is accepting applications for new candidates. See Notes below for more details.

Reminder on COVID-19 Disclosure
Information about positive cases of COVID-19 is private. HIPAA rules preclude the sharing of this information. Keep the communication circle limited to those who absolutely must be informed to protect privacy regulations, without divulging the employee’s or student’s name or identifiable information. Follow this flowchart of Steps to Take with a Possible COVID-19 Diagnosis and contact your human resources representative as soon as possible.

As more university community members continue to return to campus, we do not have the ‘place to ourselves’ anymore. Remember to maintain clean job sites, be courteous to others you encounter on campus and stay safe. As we navigate through the rest of summer into fall, I am counting on all of us to sustain patience, kindness and professionalism with each other. Thanks for doing your part.

Have a great week!

Bill

Notes

Kronos reminders
The first payroll close is here! Please ensure Kronos and Compass match.

University Services Enrichment Program (USEP)
USEP is a career enrichment program for current full time Twin Cities University Services Teamster represented employees to obtain education in order to qualify for FM Mechanic positions. University Services offers an educational incentive program to encourage interested workers to obtain a 2-year degree in Heating, Ventilation, and Air Conditioning (HVAC). The program provides financial assistance, in the form of tuition reimbursement of up to $3,000 per school year ($1,500 per semester) for individuals who successfully complete course work and receive credit in a certified 2-year Associate of Applied Science degree in (HVAC). Five metropolitan area technical colleges offer degree programs, which match the required needs of the Mechanic 1, 2, and 3 positions: 

  • Century College - White Bear Lake  

  • Dakota County Technical College - Rosemount  

  • Dunwoody Institute - Minneapolis 

  • Hennepin Technical College - Brooklyn Park

  • Minneapolis Community College - Minneapolis  

Applications for USEP are now being accepted. For more information and to complete an application click here: USEP information and link to apply. Note that current university mechanics 1, 2, and 3 are not eligible for this program. If you have further questions, contact Curt Holewa, HR Consultant, 612-624-6072 / holew007@umn.edu

Wellbeing Program reminder
The Wellbeing Program year runs through August 31, 2020. Check out the Wellbeing Program website for updates to the current offerings to get Wellbeing points.

FM Sunrise Support 
The FM Sunrise Support webpage outlines the services we are providing and guidance in support of the University of Minnesota Sunrise Plan

U of M COVID-19 resources and notes

Latest FM News

We appreciate your hard work!

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